Privacy Policy

This Privacy Policy explains how Verrow LLC (“Verrow,” “we,” “us,” or “our”) collects, uses, shares, and protects information through our website, forms, demos, communications, and applicant-screening support services.

1. Overview

Verrow provides applicant intake, AI-assisted screening support, workflow automation, email alerts, spreadsheet logging, and related services for business clients.

Verrow helps businesses organize and review applicant submissions. Verrow does not make final hiring decisions.

2. Information We Collect

Business and Client Information

We may collect business and client information, including:

• Business name
• Contact name
• Email address
• Phone number
• Role requirements
• Service preferences
• Billing information
• Demo requests
• Onboarding answers
• Destination emails
• Communications with Verrow

Applicant Information

We may collect or process applicant information submitted through Verrow-connected forms or workflows, including:

• Applicant name
• Email address
• Phone number, if provided
• Role applied for
• Location
• Availability
• Experience
• Certifications or licenses
• Work authorization answers
• Transportation answers
• Resume or document uploads, if enabled
• Other application-form answers

Technical and Website Information

Depending on the tools enabled on the website, we may collect technical information, including:

• Device information
• Browser information
• IP address
• Pages visited
• Referring pages
• Form activity
• Cookies
• Analytics data
• Similar technical information

3. How We Use Information

We may use information to:

• Provide applicant intake, screening support, AI-assisted summaries, fit labels, email alerts, spreadsheet logging, and related workflow services.
• Configure, troubleshoot, secure, and improve Verrow services.
• Communicate with clients, applicants, and prospects.
• Process payments, manage subscriptions, and maintain business records.
• Comply with legal obligations and enforce agreements.
• Prevent abuse, fraud, unauthorized access, and misuse.

4. AI-Assisted Processing

Verrow may use AI tools to summarize applicant submissions, identify job-related strengths and concerns, classify applicants into fit categories, and recommend next steps for client review.

AI output is provided to the client as decision-support information.

Verrow does not make final hiring decisions. Clients remain responsible for reviewing applicant information and making final hiring decisions.

5. How We Share Information

We may share information with service providers and tools needed to operate Verrow, such as:

• Form platforms
• Automation platforms
• Cloud storage providers
• Email providers
• AI providers
• Website hosting providers
• Payment processors
• Calendar tools
• Analytics providers
• Security and operational tools

We may also share information when required by law, to enforce agreements, to protect rights or safety, or with a business successor in a merger, acquisition, or asset transfer.

6. We Do Not Sell Applicant Data

Verrow does not sell applicant personal information.

Verrow uses applicant information to provide the services requested by the client and related operational support.

7. Client Control and Responsibility

Business clients are responsible for their own hiring processes, applicant notices, applicant consents, job criteria, employment decisions, retention requirements, and legal compliance.

Verrow processes applicant information to support the client’s workflow.

Applicants with questions about a specific application may contact the business they applied to. Applicants may also contact Verrow at support@verrow.org.

8. Data Retention

We retain information for as long as reasonably necessary to provide services, maintain records, resolve disputes, comply with legal obligations, and enforce agreements.

Clients may request deletion or export of certain data, subject to legal, technical, and contractual limitations.

9. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information.

No system can be guaranteed 100% secure.

Clients and users are responsible for keeping their own account credentials, shared access, email accounts, connected spreadsheets, and third-party tools secure.

10. Sensitive Information

Clients and applicants should avoid submitting sensitive personal information unless it is necessary for the role, lawful to collect, and requested through the applicable form.

Verrow should not be used to collect protected-trait information for discriminatory screening or unlawful decision-making.

Unless separately agreed in writing, Verrow should not be used to collect background check reports, credit reports, criminal history reports, medical records, drug test results, or similar regulated screening information.

11. Your Choices and Requests

Depending on your relationship with Verrow and applicable law, you may request access, correction, deletion, or limitation of certain information.

Applicants may also contact the business client that collected the application information.

Requests may be sent to support@verrow.org.

12. Children

Verrow is not intended for children under 13 and does not knowingly collect information from children under 13.

13. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted with a revised effective date.

Continued use of the website or services after updates means the updated policy applies.

14. Contact

Privacy questions or requests may be sent to: